Getting your Club affiliated with the HGFA

It makes sense to become an affiliated HGFA club. The number one reason is that your club executive is covered by the HGFA Professional Indemnity Insurance, and the second is for being able to receive funding from us. There's a few things that you need to do get affiliated with the HGFA and then join the NSWHPA community. The summary below tells you how and we also have a very simple flowchart that takes you through it step by step. You'll also find all the forms that you need to download and complete.


Incorporated Association obligations

1.    As an incorporated association in NSW, the Department of Fair Trading requires that the club hold its Annual General Meeting within 6 months of the end of financial year and then lodge its A12 Form Annual Summary of Financial Affairs, to the Department within one month of your AGM.  That means the absolute deadline for following this process is 31 January.  

2.    The HGFA requires that you submit your AFF-03 Form, Club Affiliation Application/Renewal & Annual Report, with the newly elected Club Officers and attach to this form your completed Department of Fair Trading A12 Form and your Annual Report (President’s and/or Treasurer’s Report).  You can send these documents to the NSWHPA ( who collects and forwards these to the HGFA.  Our suggestion would be to send these forms at the same time you are submitting your A12 Form as in point 1 above.  For your information, the HGFA AFF-02 form contains some useful information about HGFA Affiliation and other matters.  
The HGFA also requires that you attach a copy of your constitution if you are a new club seeking HGFA Affiliation.  If you are unsure of what to do about your club’s constitution please ask your NSWHPA contact for assistance (see attached list).

3.    The NSWHPA requires that you also complete the NSWHPA Declaration form.  We use the information on this form to update your contact details, the newly elected officer’s details and the clubs bank account details. Our suggestion would be to send this form at the same time you are submitting your forms in point 2 above.